Expense Report Template

A formal Expense Report Template or form will help your company, department, or team members to easily submit accurate expense reports. One of the challenges to expense reporting is driving adoption and compliance. People are much more likely to submit accurate, timely expense reports if the reporting tool is easy to use, intuitive, and quick.

Our Expense Report Template based on Microsoft Excel is both easy to use and robust. It allows you to track general information like project name, team member, expense purpose, date, and more. The expense report lets you quickly add line items, recording date, description, travel, training, meals, and more. Mileage reimbursement is automatically calculated using a reimbursement rate set by management. All line items are sub-totaled and totaled.

Features of our Expense Report Template:

• Excel based spreadsheet for quick and easy data entry
• Expense details including project, expense purpose, submitter, date, and more
• Line items include date, description, airfare, lodging, transportation, meals, training, misc, and mileage
• Mileage reimbursement is auto calculated based on a per mile rate
• All line items and expense types are sub-totaled
• A final expense amount is calculated
• An area for additional notes or comments
• For physical signatures and approvals, a signature and date line are included
• Microsoft Office 2010, 2007, 2003, and 2000 compatible

Download our PM Toolkit to receive the Expense Report Template, along with 40+ other project management templates and forms, all designed to help you achieve greater levels of productivity and success.